HELP WANTED! |
MEET THE PTA |
The following Committee Chair roles are available:
restaurant night
Key dates:
POC for Questions: Sylvie Williams heritage night
Key dates:
POC for Questions: Sylvie Williams cultural arts (in-school assembly)
Key dates:
Key duties:
POC for Questions: TBD |
PRESIDENT
Sylvie WIlliams VICE PRESIDENT Jodi Guzewich TREASURER Rachel Castranova COMMITTEE CHAIRS SPIRIT WEAR Lindsay Routh HOSPITALITY Sylvie Williams PAINT NIGHT Melanie Gonzalez & Irene Arafiles |
SECRETARY
Lindsay Routh MEMBERSHIP Tina Ley STUDENT MEMBER Kenzii Jones Bria McMillan WEBMASTER Lindsay Routh MAYFEST Scott Guzewich FACEBOOK COMMS Melanie Gonzalez |
PRINCIPAL
David Strothers ASSISTANT PRINCIPALS Sabrina Cunningham Kimberly Hess TEACHER REP Annette Kuperman SOCIAL/DANCE LEAD Tracy Locke-Kitt PAPER COMMS Ruth Robertson A/V Ruth Robertson |
Volunteer Forms |
Become a Crowd Manager |
Download the Volunteer Form below and choose the option(s) that works best for you!
Please Note! Prior to volunteering, all volunteers MUST complete the following courses: Additionally, please print out and complete the Certificate of Completion. (PDF) |
Large PTA events, such as in-school dances require chaperones who are certified crowd managers (fire safety).
The HCFD offers a monthly course with free certification. You must register ahead of time as class space is limited. Classes will resume in 2024.
Details:
POC for Questions: Sylvie Williams |
OFFICER DESCRIPTIONS
PRESIDENT
The President, with the help of the Board, plans and executes the objectives for the PTA, plans the meeting agenda, presides over all meetings, and serves as ex- officio on all committees. The President must maintain impartiality when serving as the presiding officer at meetings and be knowledgeable of basic parliamentary procedure.
Good communication skills are vital. It is important that the President delegates responsibility; empowers others and appreciate their efforts. She/he should communicate regularly with officers and chairs and maintain visibility to the membership. The President should have a positive relationship with the Principal and staff and encourage PTA members to do the same. She/he should promote a positive image of PTA within the community.
It is important that the president is aware of required deadlines such as the payment of membership dues, insurance renewal, and tax filings. The President reviews the PTA bank statements.
Good communication skills are vital. It is important that the President delegates responsibility; empowers others and appreciate their efforts. She/he should communicate regularly with officers and chairs and maintain visibility to the membership. The President should have a positive relationship with the Principal and staff and encourage PTA members to do the same. She/he should promote a positive image of PTA within the community.
It is important that the president is aware of required deadlines such as the payment of membership dues, insurance renewal, and tax filings. The President reviews the PTA bank statements.
VICE PRESIDENT
The Vice President performs the duties of President in the absence or inability of the President to serve. The VP will attend all meetings and shall assist the President when called upon. She/he shall maintain open communication with the President, and provide assistance to committees or special projects as needed. The VP acts as a contact person and representative of the President when questions arise and acts as a liaison between parents and school when necessary. She/he must be available to take minutes of meetings in the absence of the Secretary and should serve on additional committees as needed.
In case of a vacancy in the office of President, the first Vice President shall assume the duties until the next election. The Vice President is also a signer on the checking account.
In case of a vacancy in the office of President, the first Vice President shall assume the duties until the next election. The Vice President is also a signer on the checking account.
TREASURER
The Treasurer shall serve as an active participant on the board of directors and attend all the meetings. The Treasurer should serve as chair of the budget committee and present the budget to the membership. The Treasurer should keep an accurate and detailed account, in the books and records of the PTA, of all funds received and all funds disbursed. The Treasurer should submit a written monthly financial report at each meeting of the PTA.
It is important that the Treasurer (or designated person) receives all funds for the PTA and promptly deposits all funds only into the bank account, handles only PTA funds and does not deposit funds of other organizations into the PTA account. Bills should be paid BY CHECK ONLY signed by two authorized executive committee members. All financial obligations of the PTA must be authorized by either the president or the vice president, in absence of the president.
The Treasurer must preserve all vouchers, receipts, bank statements, cancelled checks, and other records, and submit these to the Financial Review committee when requested, or to the board of directors or membership when requested and maintain complete financial records as specified in the records retention timetable. The books must be closed as of June 30 and the books and records submitted for financial review to the financial review committee appointed by the President. The financial review committee shall not include any person who was authorized to sign on the bank account for the period under review.
The Treasurer delivers to his successor all books and records, including historical records, promptly at the conclusion of his/her term of office.
It is important that the Treasurer (or designated person) receives all funds for the PTA and promptly deposits all funds only into the bank account, handles only PTA funds and does not deposit funds of other organizations into the PTA account. Bills should be paid BY CHECK ONLY signed by two authorized executive committee members. All financial obligations of the PTA must be authorized by either the president or the vice president, in absence of the president.
The Treasurer must preserve all vouchers, receipts, bank statements, cancelled checks, and other records, and submit these to the Financial Review committee when requested, or to the board of directors or membership when requested and maintain complete financial records as specified in the records retention timetable. The books must be closed as of June 30 and the books and records submitted for financial review to the financial review committee appointed by the President. The financial review committee shall not include any person who was authorized to sign on the bank account for the period under review.
The Treasurer delivers to his successor all books and records, including historical records, promptly at the conclusion of his/her term of office.
SECRETARY
The Secretary shall take minutes and record all business transacted at each meeting (board and general meetings), determines if a quorum is present, handles attendance and must prepare the minutes in a timely manner for approval at the next meeting.
The Secretary issues all "calls" or notices of meetings and conducts such correspondence as the Board of Directors or executive committee may designate.
At the end of the year (June 30) the Secretary should be sure all copies of the legal documents, notebooks, and permanent record notes are in order and ready to transfer to new officers.
The Secretary issues all "calls" or notices of meetings and conducts such correspondence as the Board of Directors or executive committee may designate.
At the end of the year (June 30) the Secretary should be sure all copies of the legal documents, notebooks, and permanent record notes are in order and ready to transfer to new officers.
MEMBERSHIP
TBD
CHAIR DESCRIPTIONS
FACEBOOK COMMUNICATIONS MANAGER
Key dates:
Key duties:
- Ongoing
Key duties:
- Keep a regular eye on the MWMS PTA Calendar to be aware of any and all upcoming events
- A few days in advance of an event, share the details to the MWMS PTA Facebook page, including relevant flyers
- Often it’s nice to post a new update for a few days leading up to an event
- Share pictures during and/or after the event
- Whenever possible, share FB updates and flyers in Spanish language
- Promote the 1st Place Spirit Wear store link on Facebook twice a month
PAPER COMMUNICATIONS MANAGER
Key dates:
Key duties:
- Ongoing
Key duties:
- Keep a regular eye on the MWMS PTA Calendar to be aware of any and all upcoming events
- Access any relevant flyers and email them in advance to Ms. Quattrone in the front office w/ copy details (quantity, half/full page)
- Pickup copies from the county copy shop a few days later
- Count copies by homeroom teacher and distribute to teacher mailboxes
- Coordinate volunteers to help pickup copies and distribute to teacher mailboxes
- Include a copy in the Hispanic Liaison (Ms. Montoya) and Student Services mailbox
A/V CHAIR
Our goal this year is to host each monthly general PTA meeting as a hybrid event – in-person at the school and over video call.
Key dates:
Key duties:
POC for Questions: TBD
Key dates:
- Monthly General PTA meetings
Key duties:
- Arrive early to the monthly meeting to setup the virtual call
- Ensure the video and sound are working for those members who will join over video call
- Monitor the video call to ensure participants are heard when asking questions
- Help the Secretary to capture the name of attendees on the video call
POC for Questions: TBD
RESTAURANT NIGHT CHAIR
Key dates:
POC for Questions: Sylvie Williams
- Monthly (except Sept and Dec)
- For each month of the school year (except Sept and Dec) line up a local restaurant for a fundraiser. This can be done up front and in advance or ongoing.
- Once a date is determined with the restaurant, communicate the date and fundraising details to PTA Secretary (Lindsay)
- Make sure the restaurant has a flyer with the details in advance so that can be communicated by the Facebook Chair and Paper Comms Chair
- Collect a check after the event and hand it off to treasurer, Rachel Castranova
POC for Questions: Sylvie Williams
PAINT NIGHT CHAIR
Key dates:
Key duties:
POC for Questions: Jodi Guzewich
- Jan 17 or 24 (TBD)
Key duties:
- Pre-purchase canvas and additional supplies as needed (PTA funded reimbursement)
- Communicate with art teachers ahead of event to determine design
- Work with PTA board member Tina Ley to add photo and tickets to Memberhub Store
- Coordinate with the art teacher(s) and PTA to find interested students to volunteer during the event
POC for Questions: Jodi Guzewich
CULTURAL ARTS CHAIR (IN-SCHOOL ASSEMBLIES)
Key dates:
Key duties:
POC for Questions: TBD
- February TBD (Black history month)
- Additional date(s) TBD
Key duties:
- Determine options for guest speakers, performers, etc for Black history in-school event (PTA funded)
- Optional additional in-school assembly dependent on schedule and budget
- This person coordinates with school admin
POC for Questions: TBD
HERITAGE NIGHT CHAIR
Key dates:
POC for Questions: Sylvie Williams
- March 12 or 14 (TBD)
- Work with PTA board to develop a vision for the heritage night (guest performers, pot luck dinner, etc)
- Coordinate volunteers for the event
- Be present the evening of the event
POC for Questions: Sylvie Williams
dance chair (6th grade)
Key dates:
Key duties:
POC for Questions: Tracy Locke-Kitt
- Oct 6
Key duties:
- Work hand in hand with the 7th/8th grade dance chair and PTA board to determine all aspects of the event
- Book DJ, photo booth
- Create signup genius for donations of snacks, drinks, and volunteers
- Delegate tasks to additional volunteers
- Determine price of admission and ticket sales method
- Create and keep tabs of permission slips
- Ensure appropriate number of chaperones and crowd managers are present at the event
- Be present the evening of the event
POC for Questions: Tracy Locke-Kitt
dance chair (7th/8th)
Key dates:
Key duties:
POC for Questions: Tracy Locke-Kitt
- Nov 3
Key duties:
- Work hand in hand with the 6th grade dance chair and PTA board to determine all aspects of the event
- Book DJ, photo booth
- Create signup genius for donations of snacks, drinks, and volunteers
- Delegate tasks to additional volunteers
- Determine price of admission and ticket sales method
- Create and keep tabs of permission slips
- Ensure appropriate number of chaperones and crowd managers are present at the event
- Be present the evening of the event
POC for Questions: Tracy Locke-Kitt
HOSPITALITY
Key duties:
- Develop a spirit of friendliness among the members of the PTA and others who attend its meetings
- Organize teacher and various staff celebrations
- Create signup genius for donations of snacks, drinks, and volunteers
- Delegate tasks to additional volunteers
- Create and update Amazon wish lists for teachers, hygiene pantry, school store etc.